Print Page  Close Window

SEC Filings

S-4
RENAISSANCE MEDIA GROUP LLC filed this Form S-4 on 06/12/1998
Entire Document
 
<PAGE>
 
                           EXHIBIT A-2 (PAGE 2 OF 3)
                                        

B)  RECOMMENDED SITE VISITS
- ---------------------------

Initial Visit

 .  Overview of the conversion/implementation process. This incorporates
   reviewing conversion tasks, timeline and responsible parties.
 .  Establish and/or review of corporate standards, as they relate to User Data
   File, Code Tables, Service Codes and Report settings.
 .  Define Conversion Specifications. This process defines fields, values and
   variables used on current billing processor and how that will be converted to
   CCS.


Pre-Conversion Review

 .  Review set up of User Data File, Code Tables and reports.
 .  Review pricing and taxing structure of video site.
 .  Review and approve Conversion/Implementation Specifications;
 .  Review statement file settings.
 .  Assist the site with defining new procedures for policies that pertain to the
   billing system.


Training

 .  CSG training will be on-site to conduct "Train the Trainer" courses for
   site's training staff.
 .  CSG trainers will train site staff on CCS facets and functionality, based
   upon agenda and needs created by Video site management.
 .  Includes 1 instructor for 3 days.

Post Conversion

 .  Audit converted data the morning after merge.
 .  Coordinate input of accumulated backlog (work orders, payments, adjustments
   and PPV)
 .  Review exceptions created through conversion/implementation process and take
   necessary action.
 .  Review pricing and taxing structure.
 .  Balance cash.
 .  Review reports and assist with determining needs for daily distribution.
 .  Review and release first cycle of generated statements.


Third Week

 .  Review reports.
 .  Assist with month-end financial balancing.
 .  Provide potential solutions for day to day procedural issues. (i.e. work
   order printing, routing, dispatch, converter inventory). 

C)  DATABASE CLEAN--UP
    ------------------

Homes Passed. All addresses that currently reside on your database will be
compared against the Group One Zip +4 files. The following items will occur:

 .  Street names, suffixes (street, avenue) will be standardized in accordance
   with U.S.P.S. records.
 .  Nine digit zip code established - normally from 90-98% of address will be
   assigned the 4 digit add-on list of addresses that did not meet U.S.P.S.
   standards will be provided. Rural areas may have lower percentages.
 .  Bar-coding of Zip + 4 statement will be performed by CSG.
 .  Re-zip of your data base occur every quarter - this allows CSG to continue to
   qualify for the highest postal discounts.
 .  List of duplicate address records will be provided for cleanup purposes.

Converter Data Base. All converters will be passed through CCS edit programs,
   the following items will occur:


CONFIDENTIAL AND PROPRIETARY INFORMATION - FOR USE BY AUTHORIZED EMPLOYEES FOR 
THE PARTIES HERETO ONLY AND IS NOT FOR GENERAL DISTRIBUTION WITHIN OR OUTSIDE 
                          THEIR RESPECTIVE COMPANIES.